Board of Commissioners Meetings

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Three Rivers Park District Board of Commissioners meetings are being held in-person at the Three Rivers Park District Administrative Center, 3000 Xenium Lane N., Plymouth. The public is invited to attend and comment at the meeting on agenda items or during People Wishing to Address the Board.

If you would like to submit written comments in advance of the Board Meeting that will be shared with the Board, you may post them below in the comment box under the agenda item you wish to address or under People Wishing to Address the Board if it's a topic not on the meeting agenda. Comments received by 5:00 p.m. on the Wednesday before the Board Meeting will be shared with Commissioners at the meeting. The agenda for the upcoming Board Meeting is available for review within the Meeting Archive or by clicking the link below.

Click here for an archive of past Board agendas, minutes and audio recordings of meetings.

Three Rivers Park District Board of Commissioners meetings are being held in-person at the Three Rivers Park District Administrative Center, 3000 Xenium Lane N., Plymouth. The public is invited to attend and comment at the meeting on agenda items or during People Wishing to Address the Board.

If you would like to submit written comments in advance of the Board Meeting that will be shared with the Board, you may post them below in the comment box under the agenda item you wish to address or under People Wishing to Address the Board if it's a topic not on the meeting agenda. Comments received by 5:00 p.m. on the Wednesday before the Board Meeting will be shared with Commissioners at the meeting. The agenda for the upcoming Board Meeting is available for review within the Meeting Archive or by clicking the link below.

Click here for an archive of past Board agendas, minutes and audio recordings of meetings.

  • June 20, 2024 Regular Board Meeting Agenda

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    CLOSED: This discussion has concluded.

    The agenda for the June 20, 2024, Regular Board Meeting is available here.

    The Board Meeting will begin at 5:00 p.m. in the Board Room of the Three Rivers Park District Administrative Center, 3000 Xenium Lane N., Plymouth, MN.

  • Item 3A. People Wishing to Address the Board

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    NO ACTION REQUIRED.


    Background Information:

    Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time.

    If you would like to submit written comments in advance of the Board Meeting that will be shared with the Board, you may post them below in the comment box under the agenda item you wish to address or under People Wishing to Address the Board if it's a topic not on the Board Meeting agenda. Comments received by 5:00 p.m. on the Wednesday before the Board Meeting will be shared with Commissioners at the meeting.

  • Item 3B. Special Matters: 2024 Distinguished Volunteer Service Award - Michael David

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    NO ACTION REQUIRED.


    Prepared By: Sierra Spicer-Zimmerman, Donor Relations and Volunteer Supervisor.

    Background:

    At the April Board Meeting, we honored five of the six 2024 Distinguished Volunteer Service Award recipients, as one recipient was unable to attend the meeting. We will take a moment to recognize this outstanding Three Rivers Park District volunteer at the June meeting.

    • Michael David, Eden Prairie - Ski Patrol and Program Instructor at Hyland Hills Ski Area


    Michael will receive a framed certificate with a photo and his name is engraved on a permanent plaque displayed in the Administrative Center. DVSA recipients also receive an invitation to have a coffee meeting with an Associate Superintendent or Park District Director of their choosing.

    Relationship to the System Plan:

    The Request for Action supports the following goal(s) of the System Plan:

    • Goal 1: You Belong Here
    • Goal 2: Parks Matter
  • Item 3C. Special Matters: Resolution of Appreciation to Steve Grund

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    MOTION TO ADOPT RESOLUTION 24-04; A RESOLUTION OF APPRECIATION TO STEVE GRUND UPON HIS RETIREMENT FROM THREE RIVERS PARK DISTRICT.


    Prepared By: John Ruhland, Park Maintenance Supervisor; Brad Chock, Sr. Manager of Parks and Trails Maintenance; and Doug Berens, Director of Maintenance.

    Background:

    Steve Grund served the Park District for 15 years, starting June 13, 2009. His last day of work was June 14, 2024.

    Steve started his career with the Park District at Hyland Hills, later transferring to Hyland Park Maintenance. His great work and dedication will be missed.

    The attached Resolution of Appreciation is being presented for Board consideration, recognizing Steve's service to the Park District.

    Attachments:

    Steve Grund Resolution of Appreciation.pdf

  • Item 3D. Special Matters: Resolution of Appreciation to Sergio Sanchez

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    MOTION TO ADOPT RESOLUTION 24-05; A RESOLUTION OF APPRECIATION TO SERGIO SANCHEZ UPON HIS RETIREMENT FROM THREE RIVERS PARK DISTRICT.


    Prepared By: Damon Johnson, Ski Maintenance Supervisor; Brad Chock, Sr. Manager of Parks and Trails Maintenance; and Doug Berens, Director of Maintenance.

    Background:

    Sergio Sanchez served the Park District for nearly 23 years, starting September 10, 2001. His last day of work is June 30, 2024.

    Sergio worked nearly his entire career with the Park District at Hyland Hills Ski Area where he worked diligently to keep the large and intensely used chalet in top-notch condition. He has been a valued team player. He and his great work will be missed.

    The attached Resolution of Appreciation is being presented for Board consideration, recognizing Sergio’s service to the Park District.

    Attachments:

    Sergio Sanchez Resolution of Appreciation.pdf

  • Item 3E. Special Matters: Resolution of Appreciation to Mark Olson

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    MOTION TO ADOPT RESOLUTION 24-06; A RESOLUTION OF APPRECIATION TO MARK OLSON UPON HIS RETIREMENT FROM THREE RIVERS PARK DISTRICT.


    Prepared By: Justin Markeson, Park Maintenance Supervisor; Brad Chock, Sr. Manager of Parks and Trails Maintenance; and Doug Berens, Director of Maintenance.

    Background:

    Mark Olson served the Park District for more than 23 years, starting March 5, 2001. His last day of work is June 28, 2024.

    Mark has been a loyal and dedicated Park District employee in the Cleary Lake Work Cluster for more than 23 years. His great work and quality customer service will be missed.

    The attached Resolution of Appreciation is being presented for Board consideration, recognizing Mark’s service to the Park District.

    Attachments:

    Mark Olson Resolution of Appreciation.pdf

  • Item 3F. Special Matters: Acknowledgment of Donations

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.


    Background:

    Commissioners and/or staff are encouraged to report any special matters, awards, recognitions or other acknowledgements at this time.

    Acknowledgement of Donations

    The Board wishes to acknowledge the following donations to the Park District of $500 or more made in May 2024.

    • John Palka, Maple Grove - $5,000 directed to Eastman Nature Center in memory of Yvonne Palka
    • Mark Hodowanic, Plymouth - $1,600 for two Forests Forever tribute trees to be planted at Baker Park Reserve
    • Tim and Lisa Bachmeier, Maple Grove - $800 for a Forests Forever tribute tree to be planted at Elm Creek Park Reserve in memory of Kathy and Jay Frazer


    Relationship to the System Plan:

    The Request for Action supports the following goal(s) of the System Plan:

    • Goal 1: You Belong Here
    • Goal 3: Lead by Example
  • Item 3G. Superintendent's Report

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.


    Background:

    • 2024 Proposed Board Meeting and Study Session Calendar attached.
    • Calendar of 2024 Meetings and Events attached.

    Updates:

    • Hyland Boat Ramp Closure


    Attachments:

    2024 Proposed Board Meeting and Study Session Calendar.pdf

    Calendar of 2024 Meetings and Events.pdf

  • Items 4A - 4I. Routine Business

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    CLOSED: This discussion has concluded.

    All matters listed under Routine Business are considered to be standard items by the Board of Commissioners and will be enacted by one motion. For background information about any of the items listed below, visit this link.


    Item 4A. Authorization to Acquire Easements for Bassett Creek Regional Trail, Local Trail, and Intersection Improvement

    Superintendent's Recommendation:

    MOTION TO AUTHORIZE STAFF TO NEGOTIATE PUBLIC TRAILWAY EASEMENT PURCHASE AGREEMENTS WITH PRIVATE PARTIES AS NECESSARY TO COMPLETE THE BASSETT CREEK REGIONAL TRAIL, LOCAL TRAIL, AND INTERSECTION IMPROVEMENT PROJECT.


    Item 4B. Receive Mississippi Gateway Regional Park Construction Progress Update

    Superintendent's Recommendation:

    NO ACTION REQUIRED.


    Item 4C. Renewal of Microsoft Enterprise Licensing Agreement

    Superintendent's Recommendation:

    MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO RENEW THE ENTERPRISE LICENSING AGREEMENT WITH MICROSOFT TO PURCHASE SOFTWARE AND SERVICES.


    Item 4D. Award of Construction and Construction Administration Contracts for Rush Creek Regional Trail Underpass at Mississippi Gateway

    Superintendent's Recommendation:

    MOTION TO:

    1. AWARD A CONTRACT FOR THE CONSTRUCTION OF THE RUSH CREEK REGIONAL TRAIL UNDERPASS AT MISSISSIPPI GATEWAY TO RL LARSON EXCAVATING, INC. IN THE TOTAL BASE BID AMOUNT OF $2,175,408;
    2. ENTER INTO A CONSULTANT AGREEMENT WITH BOLTON & MENK, INC. TO PROVIDE PROFESSIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE RUSH CREEK REGIONAL TRAIL UNDERPASS AT MISSISSIPPI GATEWAY WITH A TOTAL HOURLY NOT-TO-EXCEED FEE IN THE AMOUNT OF $240,880; AND
    3. ESTABLISH A TOTAL CONSTRUCTION BUDGET IN THE AMOUNT OF $2,657,917, INCLUDING A TEN % CONTINGENCY WITH FINANCING FROM THE 2024 ASSET MANAGEMENT PROGRAM, INCLUDING FUNDING FROM HOUSING AND URBAN DEVELOPMENT (HUD), FEDERAL HIGHWAY ADMINISTRATION (FHWA), AND NATIONAL PARK SERVICE (NPS) GRANTS.


    Item 4E. Award of Contract for Purchase of Soft Drink Beverages

    Superintendent's Recommendation:

    MOTION TO APPROVE AWARD OF CONTRACT FOR PURCHASE OF SOFT DRINK BEVERAGES WITH GREAT LAKES COCA-COLA DISTRIBUTION.


    Item 4F. Agreement with Scott County in Support of Metropolitan Council Phase 2 Equity Grant

    Superintendent's Recommendation:

    MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A COOPERATIVE AGREEMENT WITH SCOTT COUNTY IN SUPPORT OF A SCOTT COUNTY AWARDED METROPOLITAN COUNCIL EQUITY GRANT, CONTINGENT ON APPROVAL BY LEGAL COUNSEL.


    Item 4G. Hennepin County Hazard Mitigation Plan

    Superintendent's Recommendation:

    MOTION TO ADOPT THE 2024 HENNEPIN COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN.


    Item 4H. Board Minutes of May 16, 2024

    Superintendent's Recommendation:

    MOTION TO APPROVE THE MINUTES OF THE MAY 16, 2024, REGULAR BOARD MEETING.


    Item 4I. Approval of Claims for the Period Ended June 13, 2024

    Superintendent's Recommendation:

    MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED JUNE 13, 2024, IN THE AMOUNT OF $9,845,487.67.

  • Item 5A. 2023 Audited Financial Statement Review and Auditor Presentation

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    CLOSED: This discussion has concluded.

    Superintendent's Recommendation:

    MOTION TO ADOPT THE 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND THE AUDITOR'S SPECIAL PURPOSE REPORTS AND AUTHORIZE THE FINANCE DEPARTMENT TO FILE THE REPORTS WITH ALL INTERESTED PARTIES.


    Background:

    Each year an independent auditing firm examines the Park District’s financial activities. The purpose of the audit is to ensure that the Park District is following applicable laws and standards with respect to the way it receives, expends, and accounts for its revenues and expenditures.

    Copies of the 2023 Annual Comprehensive Financial Report (ACFR) and the two reports from the auditors are attached. The following is a summary of each report:

    • The ACFR is a detailed analysis of each of the Park District’s funds. While the preparation of the ACFR and all supporting information involves the entire Finance staff, the Park District’s former Senior Finance Manager Bao Vang and Chief Financial Officer Howard Koolick are responsible for the completion and accuracy of much of the information.
    • The two reports from the auditor are required reports communicating the efforts made by the auditors in testing the Park District’s internal controls and compliance with state laws and communicating various issues to the Board. Each of these reports and the findings are discussed following the summary of the ACFR. Chris Knopik and Troy Gabler will be at the Board Meeting to discuss these reports with Commissioners.


    Annual Comprehensive Financial Report

    The ACFR is a complex and difficult document to read. Its format is dictated by accounting standards and is designed to provide a large amount of information to users with varying levels of financial knowledge. The report can be broken into five sections:

    1. The Introductory Section which includes a general discussion of the Park District, its history, policies, achievements, and organization (pages 1 to 9).
    2. The auditor’s opinion which can be found on pages 10 through 13.
    3. Management’s Discussion and Analysis (Pages 14 to 27) includes a detailed discussion of the Park District’s financial activity and condition for 2023 as well as an introduction into the format of the ACFR.
    4. The financial statements and accompanying footnotes are on pages 28 to 103.
    5. The statistical section (pages 104 to 126) includes a variety of annual comparisons and non-financial information.


    The following is a summary of the financial results for 2023 that are presented in the ACFR:

    • Net Position (the amount the Park District is “worth”) increased from $228.0 million to $234.4 million. This is not a balance that can be spent since a large portion of the balance is invested in land, buildings, and equipment or is restricted for specific purposes. Only $6.1 million is unrestricted and spendable. (Pages 28-29).
    • The General Fund’s fund balance is $19.9 million. This amount increased by $3.0 million in 2023. The amended budget had anticipated this amount decreasing by $300,376 due to purchases initiated in 2022 that were completed in 2023. Revenues were $2,577,934, or 5.3 percent, over budget while expenditures were $682,130, or 1.4 percent under budget (page 90).
    • The Financial Management Plan includes the following commitments and assignments of the General Fund fund balance:


    • The Park District has met all four required balances and has an unassigned balance of $963,993. This balance can be used at the Board’s discretion for purposes outlined in the Financial Management Plan or held to finance future budget variances.
    • Scott County partnership revenues for 2023 were $482,294 (16.0%) greater than budgeted due primarily to golf related revenues at Cleary Lake Regional Park and unanticipated intergovernmental revenues. Expenditures were $585,858 (19.4%) over budget due to a $600,000 reimbursement to Scott County for the purchase a property in Doyle Kennefick Regional Park. This expenditure was to be funded by the fund balance in 2022, but due to a delay in closing, the expenditure occurred in 2023 making it appear that expenditures were over budget even though this payment was planned for and funds were set aside in 2022. The net result for 2023 is the fund balance decreased from $1,364,921 to $1,261,357 (page 91). The Board has approved spending up to $218,350 from the fund balance for new equipment needed for 2024.
    • Baker National Golf Course shows net income of $571,701 in the ACFR (page 35) due to a very good year which saw revenue exceed $3.3 million. On a budgetary basis (the budget excludes depreciation and shows the cost of equipment when purchased and funds set aside for future development as expenses), Baker National ended the year with a net income of $713,431 due to golf revenues exceeding budget by $730,721 with all revenue streams exceeding budget while expenses exceeded budget by $71,343 due primarily to higher than expected seasonal staffing costs.
    • Eagle Lake Golf Course shows a net loss of $53,645 in the ACFR (page 35). On a budgetary basis, Eagle Lake shows a net income of $63,050 with revenues exceeding budget by $77,873 with most revenues exceeding budget. Expenses were $16,511 over budget due to seasonal staffing costs.
    • The Hyland Hills Ski Area reported a net income of $566,514 in the ACFR (page 35). On a budgetary basis, the ski area’s net income was $884,702 with revenues, which reached $8 million, exceeding budget by $2.06 million while expenses were $1,153,172 more than budgeted primarily due to costs associated with seasonal staff, the cost of food for concessions and repairs to the north chair lift and one of the groomers.
    • All funds have reached the minimum fund balance required in the Financial Management Plan with the exception of the Debt Service Fund which should have adequate funds to meet the requirement by the end of 2024.
    • The Park District’s outstanding general obligation bonded debt (pages 59-62) increased by $895,000 to $59,870 million due to principal paid during the year being less than bonds issued.
    • The Park District’s limit for debt outstanding without voter approval as of January 1, 2024, is $178.8 million (based on 2022 valuation data). The Park District’s net debt (bonded debt less funds on hand to pay debt) totaled $57.9 million as of December 31, 2023.

    Upon approval by the Board, the Chief Financial Officer will submit the ACFR to a variety of interested parties. The State Auditor and bond markets will receive ACFRs as required by state law and bond resolutions. In addition, the ACFR will be forwarded to the Governmental Finance Officers’ Association for review under its Certificate of Excellence in Financial Reporting program. The Park District has received this prestigious award for the past 34 years. Finance staff believes the 2023 ACFR meets the requirements of this program. Finally, the ACFR will be sent to various businesses and others who have requested copies.


    Auditor Reports and Presentation

    Chris Knopik and Troy Gabler from CliftonLarsonAllen LLP will be present at the meeting to make a presentation and answer any questions from Commissioners. This year was CliftonLarsonAllen’s (CLA) second audit of the Park District.

    1. Report on Internal Controls and Compliance with State Laws are required reports that highlight the work performed by CLA in testing the Park District’s controls over its assets and financial reporting and compliance with state of Minnesota laws. There are two findings being reported.
      1. Finding 2023-001 - The Park District did not account properly for some capital costs in Baker National Golf Fund and the Eagle Lake Golf Fund due to an error in recording fixed assets which the journal entry review process failed to uncover the error. The Chief Financial Officer has reviewed this issue with staff so they understand the correct way to handle this issue moving forward. The issue was corrected as soon as it was discovered, and the financial statements are stated correctly.
      2. Finding 2023-002 - The Park District is required by state law to pay all invoices within 35 days of receipt. The Park District disclosed to the auditors, and the auditors testing confirmed, the Park District was not in compliance with this requirement due to staff issues during 2023. The Park District has always worked hard to meet this payment requirement and will continue to monitor invoices and due dates.
    2. The Report to the Board of Commissioners is a required report containing various issues to be reported by the auditor to the Board. The contents of the report are mandated by governmental accounting and auditing principles. The report cites a change in accounting estimate that is a result of implementing a new accounting standard. It also cites two corrected misstatements that are the same information contained in the first finding in the Report on Internal Control.


    Relationship to the System Plan:

    The Request for Action supports the following goal(s) of the System Plan:

    The Request for Action supports the System Plan by ensuring the Park District handles its financial resources as required by other agencies and generally accepted accounting principals.


    Attachments:

    Three Rivers Park District Internal Control Letter 2023.pdf

    Three Rivers Park District Governance Letter 2023.pdf

    Park District Presentation 6.20.2024.pptx

    Final ACFR Three Rivers Park District 2023a.pdf

Page last updated: 19 Jun 2024, 03:00 PM