Item 5A. Award of Construction and Construction Administration Contracts for Nine Mile Creek Trail Reconstruction from MN River Bluffs Trail to 7TH ST S in Hopkins, MN
Superintendent's Recommendation:
MOTION TO:
- AWARD A CONTRACT FOR THE NINE MILE CREEK TRAIL RECONSTRUCTION FROM MN RIVER BLUFFS TRAIL TO 7TH ST S IN HOPKINS, MN TO ASHWILL COMPANIES IN THE TOTAL BASE BID AMOUNT OF $711,239.56;
- ENTER INTO A CONSULTANT AGREEMENT WITH STANTEC CONSULTING SERVICES, INC. TO PROVIDE PROFESSIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR NINE MILE CREEK TRAIL RECONSTRUCTION FROM MN RIVER BLUFFS TRAIL TO 7TH ST S IN HOPKINS, MN WITH A TOTAL HOURLY NOT-TO-EXCEED FEE IN THE AMOUNT OF $216,731.00; AND
- ESTABLISH A TOTAL CONSTRUCTION BUDGET OF $1,020,767.62 INCLUDING A TEN % CONTINGENCY, WITH FINANCING FROM THE 2024 AND 2025 ASSET MANAGEMENT PROGRAMS INCLUDING FUNDING FROM A 2024 AND 2025 METROPOLITAN COUNCIL LEGACY GRANT (SG-24P2-09-03, SG-24P5-09-08) AND FEDERAL STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDS.
Prepared By: Katie Warner, Project Manager
Background:
The project includes reconstruction of 0.45 miles of trail along 11th Avenue S in Hopkins, MN between Minnesota River Bluffs Regional Trail and 7th Street S (See attached Project Location map).
Bid Results:
Advertisement for bids for this project was placed in Finance and Commerce, MNDOT's eAdvert site and QuestCDN. Construction documents were issued on May 23, 2025. Bids for this work were received on June 13, 2025. There were fifteen (15) contractor plan holders of which eleven (11) submitted bids (See attached Bid Tab listing).
The low bidder is Ashwill Companies from Cokato, MN with a total base bid amount of $711,239.56.
The Engineer’s estimate of probable construction cost is $822,395.00.
The construction contract is based upon unit prices and offers flexibility to increase and decrease quantities of work for pay items listed on the bid form. The final contract amount may be more or less than the original contract amount.
Park District staff and Stantec Consulting Services, Inc. have confirmed that Ashwill Companies has submitted the lowest responsive and responsible bid and has met the minimum contract requirements for this project.
Construction Administration Services:
Staff recommends approval of a contract with Stantec Consulting Services, Inc., the engineer-of-record for the project, for the construction administration portion of the project in the hourly-not-to-exceed fee amount of $216,731.00.
Proposed Schedule:
Construction is scheduled to commence no later than September 2, 2025, subject to receipt of the contractor’s proposed schedule and favorable weather conditions. The construction contract requires work to be substantially complete by October 15, 2025.
Impacts to Public Services:
In addition to the increased noise, debris, and temporary traffic delays typically associated with construction activity, impacts to public services will be as follows:
- The trail will be closed during the project to keep trail users away from active construction. There will not be a posted detour, but alternate routes will be provided on Three Rivers’ website.
- Trail users will be able to use local city trails and neighborhood streets to avoid closed trail segments.
Public Communications Approach:
The public communications plan, following board award of the construction contract, is as follows:
- Signs notifying the public of construction and closures will be placed in strategic and highly visible locations prior to construction.
- Three Rivers will include information and construction updates on the Park District’s website.
- Construction notification mailings will be sent to property owners adjacent to the construction site after project award.
Relationship to the System Plan:
The Request for Action supports the following goal(s) of the System Plan:
Goal 1: You Belong Here
Goal 2: Parks Matter
Goal 3: Lead by Example
Attachments:
Nine Mile Creek RT -11th Ave Hopkins-Trail Reconstruction Location.pdf
