Board of Commissioners Meetings

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Three Rivers Park District Board of Commissioners meetings are being held in-person at the Three Rivers Park District Administrative Center, 3000 Xenium Lane N., Plymouth. The public is invited to attend and comment at the meeting on agenda items or during Citizens Wishing to Address the Board.

If you would like to submit written comments in advance of the Board Meeting that will be shared with the Board, you may post them below in the comment box under the agenda item you wish to address or under Citizens Wishing to Address the Board if it's a topic not on the Board agenda. Comments received by 5:00 p.m. on the Wednesday before the Board Meeting will be shared with Commissioners at the meeting. The agenda for the upcoming Board Meeting is now available for review within the Meeting Archive or by clicking the link below.

Click here for an archive of past Board agendas, minutes and audio recordings of meetings.

Three Rivers Park District Board of Commissioners meetings are being held in-person at the Three Rivers Park District Administrative Center, 3000 Xenium Lane N., Plymouth. The public is invited to attend and comment at the meeting on agenda items or during Citizens Wishing to Address the Board.

If you would like to submit written comments in advance of the Board Meeting that will be shared with the Board, you may post them below in the comment box under the agenda item you wish to address or under Citizens Wishing to Address the Board if it's a topic not on the Board agenda. Comments received by 5:00 p.m. on the Wednesday before the Board Meeting will be shared with Commissioners at the meeting. The agenda for the upcoming Board Meeting is now available for review within the Meeting Archive or by clicking the link below.

Click here for an archive of past Board agendas, minutes and audio recordings of meetings.

  • November 10, 2022, Regular Board Meeting Agenda

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    CLOSED: This discussion has concluded.

    The agenda for the November 10, 2022, Regular Board Meeting is available here.

    The Board Meeting will begin at 5:00 PM in the Board Room of the Three Rivers Park District Administrative Center, 3000 Xenium Lane N., Plymouth, MN.

  • Item 4A-1. Acknowledgement of Donations

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.


    Background:

    Commissioners and/or staff are encouraged to report any special matters, awards, recognitions, or other acknowledgements at this time.


    Acknowledgement of Donations

    The Board wishes to acknowledge the following donations to the Park District of $500 or more during the month of October 2022.

    The Three Rivers Park District Foundation provides ongoing support to the Park District through partnerships and directed donations. In October, the Three Rivers Park District Foundation conveyed $90,000 for various purposes, including:

    • $10,000 for Lowry Nature Center from Phyllis Droher
    • $80,000 for Schmid Farmhouse Ruins Project from Doug Schmid
  • Item 4A-2. Resolution of Appreciation in Memory of Russell Boelter

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    - ROLL CALL VOTE REQUIRED -

    MOTION TO ADOPT RESOLUTION NO. 22-14; A RESOLUTION OF APPRECIATION IN MEMORY OF RUSSELL BOELTER FOR HIS YEARS OF SERVICE AND CONTRIBUTIONS TO THREE RIVERS PARK DISTRICT.


    The following information was prepared by Doug Berens, Director of Maintenance, and Bill Vollbrecht, Golf Maintenance Supervisor.

    Background:

    Golf Maintenance Specialist, Russell (Russ) Boelter passed away on October 12, 2022 after a brief illness. Russ served the Park District nearly 26 years, starting November 18, 1996.

    In June of 2000, after four years working at other Park District locations, Russ was promoted to Golf Maintenance Specialist at Eagle Lake Youth Golf Center which was then being developed. Russ played a key role during the construction and grow-in phases of the facility, as well as to the ongoing popularity and success of Eagle Lake Golf. When the Park District assumed operations of Parkers Lake Golf Center in 2000, Russ also became a significant contributor to the renovation and success of that facility.

    Besides his golf knowledge and experience, Russ will be missed by his fellow employees for his leadership, his positive team spirit, and his friendship.

    The attached Resolution of Appreciation (Reference 4A-2a) is being presented for Board consideration, recognizing Russ’s service to the Park District.

  • Item 4A-3. Resolution of Appreciation to Jill Cremers

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    - ROLL CALL VOTE REQUIRED -

    MOTION TO ADOPT RESOLUTION NO. 22-15; A RESOLUTION OF APPRECIATION TO JILL CREMERS UPON HER RETIREMENT FROM THREE RIVERS PARK DISTRICT.


    The following information was prepared by Howard Koolick, Chief Financial Officer.

    Background:

    Jill Cremers served the Park District for more than 16 years, starting July 17, 2006. Her last day of work was October 31, 2022.

    Jill joined the Park District after spending several years working for the City of St. Paul Recreation Department, the City of St. Paul, and the State of Minnesota. During her time at the Park District she was instrumental in building the Finance Department’s reputation as a resource and team that adds value through her involvement in hiring, training, and leading staff. Jill always acted with professionalism, integrity and towards what was best for the Park District.

    Jill is an avid golfer who has spent the last several years in a golf league at Eagle Lake and she and her husband are often visitors to Baker National Golf Course.

    Jill intends to spend her retirement traveling to visit her children and grandchildren as well as to avoid Minnesota winters. She will still be living in the metro area and golfing at Park District golf courses during the summer.

    The attached Resolution of Appreciation (Reference 4A-3a) is presented for Board consideration, recognizing Jill’s service to the Park District.

  • Item 4B. Superintendent’s Report: Draft 2 - 2023 Proposed Study Session and Board Meeting Calendar

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.


    Background:

    The Superintendent will review the proposed 2023 Meeting Calendar (Reference 4B-3) with Commissioners.

    Updates:

    1) Signature Event Updates

    2) NRM Update – Forest Restoration Project at Murphy-Hanrehan

    3) Hyland Lake Park Reserve Snowmaking Update

  • Item 4C. Citizens Wishing to Address the Board

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    NO ACTION REQUIRED.


    Background Information:

    Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time.

    If you would like to submit written comments in advance of the Board Meeting that will be shared with the Board, you may post them below in the comment box under the agenda item you wish to address or under Citizens Wishing to Address the Board if it's a topic not on the Board Meeting agenda. Comments received by 5:00 p.m. on the Wednesday before the Board Meeting will be shared with Commissioners at the meeting.

  • Items 5A-5G. Routine Business

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    CLOSED: This discussion has concluded.

    All matters listed under Routine Business are considered to be standard items by the Board of Commissioners and will be enacted by one motion. For background information about any of the items listed below, visit this link.


    Item 5A. 2023 Sentencing to Service Agreement with Hennepin County

    Superintendent’s Recommendation:

    MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN AGREEMENT WITH HENNEPIN COUNTY FOR SENTENCING TO SERVICE WORK CREWS FOR CALENDAR YEAR 2023, AT A COST NOT TO EXCEED $162,194.24 WITH FUNDING DESIGNATED FROM LOTTERY-IN-LIEU-OF REVENUES COLLECTED BY THE PARK DISTRICT IN 2022.


    Item 5B. Award of Contract for Cleary Lake Channel Stabilization Project

    Superintendent’s Recommendation:

    MOTION TO AWARD A CONTRACT FOR THE CLEARY LAKE CHANNEL STABILIZATION PROJECT TO BLACKSTONE CONTRACTORS, LLC IN THE AMOUNT OF $126,982.65, FROM A TOTAL PROJECT BUDGET OF $149,967 INCLUDING FUNDING FROM THE MITIGATION SETTLEMENT BETWEEN THE PARK DISTRICT AND SCOTT COUNTY FOR PARK IMPACTS THAT RESULTED FROM THE COUNTY HIGHWAY 27 CONSTRUCTION PROJECT.


    Item 5C. Approval of Contract with TEN7 for Website Maintenance Services

    Superintendent’s Recommendation:

    MOTION TO AWARD A CONTRACT FOR THE MAINTENANCE OF THREE RIVERS’ WEBSITE TO TEN7 IN AN AMOUNT NOT TO EXCEED $75,480 ANNUALLY FOR TWO YEARS, WITH AN OPTION TO RENEW FOR UP TO TWO ADDITIONAL YEARS, WITH FUNDING FROM THE GENERAL FUND BUDGET.


    Item 5D. Regional Trail Winter Use Permits

    Superintendent’s Recommendation:

    MOTION TO APPROVE WINTER USE PERMITS FOR 2022-2025 FOR THE CITY OF HANOVER ALLOWING PERMIT HOLDER TO CONDUCT WINTER MAINTENANCE ON SEGMENTS OF REGIONAL TRAIL CORRIDORS WITHIN ITS RESPECTIVE JURISDICTION AND IN ACCORDANCE WITH THE PARK DISTRICT’S WINTER USE PERMIT.


    Item 5E. Acceptance of Donation – Schmid Farmhouse Ruins Project

    Superintendent’s Recommendation:

    MOTION TO ACCEPT A DONATION OF $80,000 FOR THE Schmid FARMHouse Ruins Phase 1 PRoject.


    Item 5F. Minutes of the October 20, 2022, Regular Board Meeting

    Superintendent’s Recommendation:

    MOTION TO APPROVE THE MINUTES OF THE OCTOBER 20, 2022, REGULAR BOARD MEETING.


    Item 5G. Approval of Claims for the Period Ended November 3, 2022

    Superintendent’s Recommendation:

    MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED NOVEMBER 3, 2022, IN THE AMOUNT OF $1,891,244.57.

  • Item 6A. Public Hearing on 2023 General Fund Operating Budget

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    CONDUCT A PUBLIC HEARING ON THE 2023 GENERAL FUND OPERATING BUDGET.


    Background:

    A public hearing has been scheduled for the purpose of receiving public comment on the proposed 2023 General Fund Operating Budget. Attached is the public hearing notice (Reference 6A-1).

    The public hearing should consist of the following steps:

    1. A motion to open the public hearing.
    2. Commissioner questions.
    3. Board Chair opens the public comment portion of the public hearing.
    4. Receive public comment.
    5. Board Chair closes the public comment portion of the public hearing.
    6. Motion to close the public hearing.

    The motion to approve the budget is included on the November 10, 2022, Regular Board Meeting Agenda.

  • Item 6B. Approval of the 2023 General Fund Operating Budget

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    MOTION TO APPROVE THE 2023 GENERAL FUND OPERATING BUDGET IN THE AMOUNT OF $48,725,797; AND FURTHER, AUTHORIZE THE SUPERINTENDENT AND CHIEF FINANCIAL OFFICER TO FORWARD THIS DOCUMENT TO THE HENNEPIN COUNTY BOARD OF COMMISSIONERS FOR REVIEW PURSUANT TO STATE LAW.


    The following information was prepared by Howard D. Koolick, Chief Financial Officer.

    Background:

    Development of the Park District’s 2023 General Fund Operating Budget began in early summer. The Superintendent led senior staff through multiple budget discussions evaluating options and issues the impacts and how best to construct the 2023 budget. These discussions resulted in a budget that supports the following goals for 2023:

    • Continue to provide high quality facilities, programs, and recreational opportunities.
    • Continue to manage natural resources, be a leader in natural resource management issues and educate the public on natural resource management issues.
    • Provide services to Park District users both within existing park locations and in resident’s local communities.
    • Position the park district to meet the challenges and unknowns associated with current economic conditions.

    Detailed budget discussions with Commissioners occurred at the September and October regular board meetings and the September study session which covered the major topics in the budget.

    The attached 2023 General Fund Operating Budget document (Reference 6B-1) shows the Park District’s operating budget goals, challenges, and how funds are going to be received and expended.

    The public was invited to comment on the budget at a public hearing held prior to the Commissioners considering adoption of the budget.

    The major components of the budget include:

    • A 4.8% increase in the total property tax levy which results in an increase for the General Fund of $1,960,200 for 2023.
    • Park use fee increases for activity passes, camping fees and equipment rental generating $598,706 in new revenue.
    • Park use revenue estimate increases resulting in a revenue increase of $132,687.
    • Inflationary increases for union employees in addition to continuation of the existing step program as outlined in their contracts.
    • A 1.5% inflationary increase for non-union employees combined with the existing merit pay program with an increased growth factor for pay ranges.
    • Additional funding ($687,294) for seasonal staff to allow the Park District to pay a higher rate than has been available in past budgets. The 2023 rates are based on the rates paid during 2022 resulting in a more realistic pay rate. Staff have historically managed seasonal wages as a pool of funds available and hired staff at various hourly rates and managed hours worked to meet budget goals and operational needs.
    • Increased costs for health, life, and dental insurance due to increasing premiums.
    • Increased contribution to the District’s Equipment ISF Fund to manage the costs of operating and maintaining the District’s fleet of vehicles and equipment.
    • Increased costs for various supplies and contractual services due to rising prices.
    • Reallocation of two fulltime equivalent positions and other 2022 costs that were one- time expenses totaling $364,303.
    • Reinstatement of a small contingency amount to allow the District to react to increasing prices or unforeseen issues during the year.

    Upon approval of the budget, the Park District, in accordance with state law, must submit the operating budget to Hennepin County for their review. The County Board has 15 days to review and recommend changes to the Park District’s Board. Staff will be delivering the budget to the County on Monday, November 14, 2022, since County offices are closed in observance of Veteran’s Day on the day following the Park District’s meeting. The County will discuss the budget at its committee meetings on November 22 and grant final approval on November 29. It is unclear at this time if the County Board will want a presentation in person or remotely.

    The final phase of the budget process is the approval of the 2023 property tax levy. This item, including a resolution, will be presented to the Board for adoption on December 15, 2022. In addition, any comments from County Commissioners will be reviewed with the Board at that time.

    Relationship to the System Plan

    The Request for Action supports the following goals of the System Plan:

    • Goal 1: You Belong Here
    • Goal 2: Parks Matter
    • Goal 3: Lead by Example

    by providing and properly managing the financial resources needed to meet these goals.

  • Item 6C. 2023 Internal Services Fund Budget and Equipment Replacement Program

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    CLOSED: This discussion has concluded.

    Superintendent’s Recommendation:

    MOTION TO: (1) ADOPT THE 2023 INTERNAL SERVICES FUND BUDGET IN THE AMOUNT OF $4,145,353 AND (2) ADOPT THE 2023 EQUIPMENT REPLACEMENT PROGRAM IN THE AMOUNT OF $1,400,300.


    The following information was prepared by Doug Berens, Director of Maintenance, and Howard Koolick, Chief Financial Officer.

    Background:

    The Internal Services Fund (ISF) is a separate fund established to support the operations, maintenance, repair, and replacement of vehicles and other major pieces of equipment. The General Fund, Special Revenue Facility Funds, and Scott/Three Rivers Operations are charged the costs associated with assigned equipment. Expenditure funding is annually appropriated in these Funds and transferred to the ISF.

    1. The proposed 2023 Internal Services Fund (ISF) Budget (Reference 6C-1) is $4,145,353.
    2. Included in the proposed budget information is the recommended 2023 Equipment Replacement Program totaling $1,400,300.

    Relationship to the System Plan

    The Request for Action supports the following goals(s) of the System Plan:

    • Goal 2: Parks Matter
    • Goal 3: Lead by Example
Page last updated: 10 Nov 2022, 07:25 AM