Item 5D. Approve Consultant Agreement for Bryant Lake Regional Trail to Short Elliot Hendrickson for the Bryant Lake Regional Trail in Minnetonka
Superintendent's Recommendation:
MOTION TO ENTER INTO A CONSULTANT AGREEMENT WITH SHORT ELLIOT HENDRICKSON, INC. TO PROVIDE PROFESSIONAL ENGINEERING CONSULTING SERVICES FOR THE BRYANT LAKE REGIONAL TRAIL IN MINNETONKA, MN, WITH A TOTAL HOURLY NOT-TO-EXCEED FEE IN THE AMOUNT OF $1,187,959.00 INCLUDING REIMBURSABLE EXPENSES, AND TO ESTABLISH A TOTAL CONSULTANT FEE BUDGET IN THE AMOUNT OF $1,306,754.90 INCLUDING A TEN PERCENT CONTINGENCY WITH FINANCING FROM THE 2025 ASSET MANAGEMENT PROGRAM.
Prepared By: Josh Bowe, Senior Manager of Engineering
Background:
SEH successfully completed the schematic design for the Bryant Lake Regional Trail project with a contract awarded at the January 14, 2025, Regular Board of Commissioners meeting. The next phase of the project includes schematic design through bidding of the Bryant Lake Regional Trail along Baker Road (CSAH 60) and Rowland Road between Minnetonka Boulevard (CSAH 5) and Bryant Lake Regional Park. The scope of this contract includes continued trail design, geotechnical evaluation, water resources design, structural design, traffic analysis, right of way services, and bidding assistance. The Bryant Lake Regional Trail will provide connections to the Lake Minnetonka Regional Trail, Minnesota River Bluffs Regional Trail, and Bryant Lake Regional Park, as well as local destinations including Minnetonka Mills Park, Hopkins West Middle School, and Lone Lake Park. Design will be compliant with Federal State Aid requirements as the Park District was awarded a Federal State Transportation Improvement Program (STIP) grant for Fiscal Year 2027.
The Park District has established a pre-qualified professional consulting services pool for standard areas of consulting practice, such as the type considered in this proposed agreement. Staff recommends the prequalified consultant Short Elliot Hendrickson, Inc. (SEH) be hired based on one or more of the following criteria:
- Expertise and experience with similar projects
- Particular knowledge of relationships, processes, methods, time frame, and services required
- Schedule and personnel available to complete the work
- Appropriate fee schedule
- Past performance and responsiveness
- Workload capacity, particularly with respect to current contracts already held with the Park District
The proposed consultant fee and scope of work was cooperatively developed between Park District staff and the consultant in order to be consistent with Three Rivers’ design best practices and appropriate for the established project scope and complexity. Staff recommends the consulting firm of SEH be hired to provide schematic design through bidding services for the Bryant Lake Regional Trail - Minnetonka Project.
Relationship to the System Plan:
The Request for Action supports the following goal(s) of the System Plan:
Goal 1: You Belong Here
Goal 2: Parks Matter
Goal 3: Lead by Example
Attachments:
