Item 5C. Award of Construction Contract for Roof Replacement at the Administrative Center
Superintendent's Recommendation:
MOTION TO AWARD A CONTRACT FOR ROOF REPLACEMENT AT THE ADMINISTRATIVE CENTER TO COMMERCIAL ROOFING AND SHEET METAL, INC. IN THE TOTAL AMOUNT OF $579,375 INCLUDING ALTERNATE NOS 1, 2, AND 3; AND TO ESTABLISH A TOTAL CONSTRUCTION BUDGET OF $637,313 INCLUDING A 10% CONTINGENCY, WITH FINANCING FROM THE 2024 AND 2026 ASSET MANAGEMENT PROGRAM.
Prepared By: Brad Chock, Director of Maintenance
Background:
The Administrative Center was constructed in 1987, the original rubber membrane was replaced in 2002 shortly after the Park District’s purchase of the facility. For the last ten years staff have contracted annual inspections and completed recommended repairs to the roofing system. In more recent years these inspections have stated the need to plan for replacement, this need has been supported by the increased frequency of repairs. Replacement of the roofing system is needed to maintain the facility and should provide twenty-five (25) or more years of service.
Bidder Results:
Advertisement for bids for this project was placed in Finance and Commerce and QuestCDN. Construction documents were issued on January 23, 2026. Bids for this work were received on February 17, 2026. There were seven (7) contractor plan holders of which five (5) submitted bids. The low bidder is Commercial Roofing and Sheet Metal, Inc. from Little Canada, MN with a total base bid amount of $346,615.
The construction contract includes unit prices and offers flexibility to increase and decrease quantities of work for pay items listed on the bidder form. The final contract amount may be more or less than the original contract amount.
In addition, Commercial Roofing and Sheet Metal’s bid included three (3) Alternate Bids:
- Alternate No. 1: Full Roof System Replacement - $544,375 (replaces the base bid)
- Alternate No. 2: Stone Ballast Replacement - $9,000
- Alternate No. 3: Paver Ballast Replacement – $26,000
Refer to Attachment for the complete Bid Tabulation
Accepting all alternates will provide the greatest life expectancy and a more energy efficient roofing system.
The proposed contract award includes all the Alternates, resulting in a total Contract Sum of $579,375. Park District staff and RoehrSchmitt Architecture, LLC have confirmed that Commercial Roofing and Sheet Metal, Inc. has submitted the lowest responsive and responsible bid and has met the minimum contract requirements for this project.
Construction Administration Services:
RoehrSchmitt Architecture, the architect for the project, is under contract to provide construction administration services for the project. Design and construction administration services are funded from the overall project budget from the 2024 Asset Management Program.
Contingency Allowance:
The Park District customarily plans for a contingency allowance of up to 10 percent on a construction project. For this project, a 10 percent contingency equates to $57,938, which should be sufficient to address all the unforeseen or unanticipated conditions that might arise during roof replacement.
Proposed Schedule:
Construction is scheduled to commence as soon as all conditions of the contractor agreement are met, in this case the work could be completed by early June. In the event the contractor is unable to fit the project in before June, the contractor will plan to begin the work in September. The construction contract requires work to be substantially complete by November 30, 2026.
Relationship to the System Plan:
The Request for Action supports the following goal(s) of the System Plan:
Goal 2: Parks Matter
Goal 3: Lead by Example
Attachments:
